Mobile technology is revolutionizing how organizations engage with their end-users. More than 96% of the world’s population has access to a mobile phone, meaning it is now possible to reach nearly every single person on the planet. Yet 3 billion people living in emerging markets still lack access to relevant, timely, and engaging information in their local languages, and their voices remain underheard. The organizations that serve them lack the technology and capacity to reach them, and many are unaware of the power of mobile technology to meet their organizational goals.
Viamo connects individuals and organizations using digital technology to make better decisions.
With more than 18 million people reached in 2018 alone, we are well on our way to meeting our goal of reaching 50M people annually by 2023.
About the role
You will support the Country Director and Programs team in Indonesia. You will provide administration and operations support for Viamo’s activities, maintaining and controlling completeness and accuracy of local finances and administration for Viamo Indonesia.
Operating under the technical guidance of a Regional Accountant:
Prepare the monthly cash flow request for general office and projects
Prepare local payments following the procedure (payment voucher + backup, signature process and request of authorization payment)
Ensure accurate coding of all expenses (project allocation)
Submit all project-related receipts and invoices to Global Finance & Administration and save on Viamo Drive
Compile and manage budgets for field activities in close collaboration with Program Managers
Reconcile bank statements
Support any project / organizational audit as required
Manage the petty cash
Process payroll monthly, printing and filing necessary reports
Process payment for all staff
Make sure that the salary control account is reconciled and outstanding payroll liabilities (INSS & IRPS) are paid in line with current tax regulations – with extended help from a Tax Consultant
Administration & operations support
Manage the office space monthly administrative activities
Maintain equipment and supply inventory
Support travel (accommodation, travel reservations)
Support workshop logistics (room rental, refreshments)
Support local recruitment processes
Perform general office clerk duties and errands.
Perform such other duties as assigned by the Country Director
Key Performance Indicators
Ensure accuracy of accounts and reporting
Ensure timely submission of reports and cash flow requests
Effective payroll administration
Effective administrative support
Team and Reporting Structure
Reports to Viamo Country Director, Indonesia
Relevant University Degree and 3+ years general business management experience
Excellent written and oral communication skills in English, customer service skills
Strong attention to detail
Excellent computer literacy skills, including skills in Word, Excel, PowerPoint and Google Cloud
Excellent problem solving and interpersonal skills
Demonstrated self-management/entrepreneurial skills; adaptability and resourcefulness
Currently residing in Jakarta, Indonesia.
Experience working in non-profit, telecommunications or social enterprises
Membership in a professional accounting body
Experience working with Quickbooks
Viamo is an Equal Opportunity Employer. We value diversity and encourage applications from all candidates. We believe that diverse perspectives help our teams to create innovative solutions and understand our global clients' needs. In alignment with our values, we are committed to recruiting and retaining a diverse global workforce without discrimination.